Retention/Turnover/Marketing Forms

(Download link is below the form)



Address:  ___________________________________________________

Dear __________________________________:

We received notification on ____________________ that you will be vacating the above address by ______________________.  We want to remind you that the property must be returned to us in the same condition it was given in order to receive your full security deposit back. Please refer to our "Minimum Charges" form for charges that are deducted from your deposit if we have to restore different aspects of the property back to the same condition.

Return all keys to our office, because unless otherwise agreed on, you remain responsible for rent payment each day until the key is received by us. After keys are received, we will make one final inspection with you to see if the property has been reasonably cleaned and without any damage.  If all checks out well, your deposit will refunded to you within _____ days.

We have immediately begun advertising for new residents.  Let us know if you have any change of plans on your move date or know someone you can recommend, because we will be scheduling a new resident to move in the day after you vacate. Also, if we can provide you with a larger rental or in another location better for you, let us know because we do have other rental homes that will soon be available.

Thank you for your cooperation.


Rental Manager

P.S. Please keep rental looking good so when we show it to prospective tenants they will be impressed. Remember, if we sign up a new resident before you move out, you receive an additional $50 bonus in moving assistance, on top of whatever deposit you are entitled to. We also ask for your cooperation, and permit us to show the property to a prospective resident while you are still residing on the premises. If you know someone who may be interested in renting the home, please call us as soon as possible __________________________.

Once the form has been downloaded, you can edit it for your specific needs, therefore it is always recommended that you SAVE A COPY of the original download BEFORE making any changes to it. (See instructions below.)

Download and Edit Instructions - (Easy Peasy)
1. Click the blue link in the Download Box above, a window will open
2. Select "Save File" and click OK
3. Go to your Downloads folder, select the file for your form
4. Once the forms Opens, go to "File" Menu and select "Save"
5. After saving Form in original format, you can edit as needed, if needed.
6. To save edits, go to "File" Menu & select "Save As" to title the new Form.